From:                              Angus French [angus@angusf.myzen.co.uk]

Sent:                               26 April 2019 00:34

To:                                   'Malcolm Pein'; 'council.chair@englishchess.org.uk'; 'Michael Truran'; 'nex.chairman@englishchess.org.uk'

Cc:                                   'Gareth.wholesalechess@googlemail.com'

Subject:                          RE: International

 

Thank you Malcolm,

 

That information is useful but, while not wishing to appear ungrateful, what I was after, for the 2018 Olympiad, was the split in expenditure between the Open and Women’s teams and also, a breakdown of the fees figure. For the latter I’m particularly interested to know how much was spent on appearance fees. Might you be able to provide this information?

 

Regards,

Angus

 

From: Malcolm Pein [mailto:fide.delegate@englishchess.org.uk]
Sent: 25 April 2019 23:55
To: angus@angusf.myzen.co.uk; council.chair@englishchess.org.uk; Michael Truran; nex.chairman@englishchess.org.uk
Cc: Gareth.wholesalechess@googlemail.com
Subject: International

 

Hello Angus,

I was forwarded your email below requesting the actual numbers for expenditure on team events.

I looked into the figures for the last four events to break down the costs into the main areas and so I hope these numbers and the extra information below is helpful.  The numbers are pretty stable.

***********************************

Reykjavik European Teams 2015: Spend 36.5K:  Fees 22K Entry fees Travel and Hotels 14.5K. Donations (5.5K)

Net spend: 31K

Baku Olympiad 2016: Spend 46K: Fees 32.5, Entry Fees Travel and Hotels 13.5. Sponsorship (12.5K )

Net Spend 33.5K

Crete European Teams 2017 Spend 40K: Fees 24.5K, Entry Fees Travel and Hotels 15.5K. Sponsorship (8.5K)   (4K spent on other items)

Net spend 31.5K

Batumi Olympiad 2018: Spend 45K:   32K Fees, Entry fees, Travel and Hotels 13K. Donations/Support (9.5K )

Net Spend 35.5K

Standard size of delegation is 10 players, 2 captains and 1 trainer/head of delegation plus one externally based trainer.

Please note that the Crete numbers are spread over two financial years. Hence the reason for the 11k difference between the 40k above and the 29k shown in the management accounts C30.7(v) is that 11K of the expenditure was accrued for in financial year 2016/2017 after an underspend in the previous year. Also please note that in European Championships, accommodation is usually more expensive than Olympiads as under the regulations, teams have to pay all of their costs, although as the tournament is shorter, fees are lower. A recent FIDE edict compelled us to kit out the teams with jackets, but this cost is in reality spread over many events.


Malcolm Pein

From: Angus French <angus@angusf.myzen.co.uk>
Sent: 16 April 2019 12:07
To: council.chair@englishchess.org.uk
Cc: 'Gareth Ellis' <Gareth.wholesalechess@googlemail.com>; nex.chairman@englishchess.org.uk; ceo@englishchess.org.uk
Subject: ECF Finance Council meeting - comments on the agenda

 

Dear Mike G,

 

A few comments, if I may, on the agenda for the upcoming Finance Council meeting:

 

1.       The draft minutes for last October’s AGM record (correction/approval of the 2018 FCM minutes - minute 5, page 2) that I asked for a breakdown of the 2018 Olympiad budget. What I asked for was a breakdown of the *actuals* - at the AGM I was at pains to emphasise it was the actuals I was after, not the budget figures!

2.       As you will know, I have asked Malcolm Pein for updated breakdowns of the expenditure on the 2018 Olympiad. (Malcolm did provide some initial figures but a) the headline figures in the latest management accounts are different; and, b) I was after more detail, with figures for the two teams and a breakdown of the fees figure – as I requested at last year’s FCM). I don’t yet have a response from Malcolm. I wonder, given that the original request was approved by Council and that the response ought, I think, to be published, could I ask you, as Chairman of Council, to chase?

3.       Again on the draft minutes for last October’s AGM: Minute 17 (Vote on Composite Finance Motion) has the result of the card vote as 160 for the motion and 103 against the motion. When the breakdowns of the card votes were published, wasn’t the ‘votes against’ figure corrected to be 107? Wouldn’t it be an idea for the minutes to have a note to this effect?

4.       Following on from the previous point, what has happened to the document which recorded the card vote breakdowns? Shouldn’t it be available on the Council Papers page of the website, next to the minutes?

5.       Item 7 on the agenda – to receive the report of the Finance Director – asks the meeting to ‘note and approve the proposed budgets for 2019/20 and 2020/21’. Please could it be made clear that the 2020/21 budget is notional only?

6.       Following on from the previous point, should not the meeting also note the accounts for 2017/18? I think there should be a specific item or sub-item for this: Council ought to be reviewing the outcomes of previous budget decisions. (I am concerned, for example, that £10,000 was spent in 2017/18 on the League Management System when the budget was only £2,000 – so far as I can see, no explanation has been provided for this.)

7.       Perhaps the meeting should also note the forecast outcome for 2018/19. Again, I think there should be more focus on performance against budget. (Of particular concern to me is that a Development Officer is yet been appointed and that Board meeting minutes show that the terms for the Development Officer role may have changed and that there has been a delay in arranging or getting approval for the release of funds from the chess trusts.)

8.       Also concerning agenda item 7, the proposed 2019/20 charge for non-Gold+ members to play in FIDE-rated events is given as £11. Shouldn’t it be £12 – the difference between the proposed fees for Silver adults (£27) and Gold adults (£39)?

9.       I wondered whether items 8 (which includes the proposal to limit increases in membership fees) and 9 (the proposal to cap expenditure on international chess) might be swapped. Wouldn’t it be better to identify/agree changes to expenditure before setting subscription rates?

 

There’s something else I’d like to mention: I am seriously concerned about the federation’s finances. The Board is banking on increases in membership numbers (as well as increases in membership fees) to turnaround the financial position after four years of losses or projected losses which will significantly deplete the reserves. But where will the increased membership numbers come from – already the forecasts for 2018/19 are significantly down on what was budgeted and the breakdowns of future increases by membership category baffle me. I’ve posted on the EC Forum about this: https://www.ecforum.org.uk/viewtopic.php?f=25&t=10192&sid=f67609cf00a5705373cf678cfa90ed38.

 

 

Regards,

Angus French, ECF Council representative for Bronze Members – and as your assistant?

 

Cc Julian Clissold (as Non-executive Chairman), Mike Truran (as Chief Executive), Gareth Ellis (as fellow Bronze members’ representative)

 

 

 

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